会展之窗　The Window of the Convention & Exhibition

How to Set Up an Efficient and Productive Meeting Room

Every business, no matter how big or small, needs a meeting room where business managers, employees and partners will talk about important matters. Every aspect of the meeting room matters when conducting a meeting. Ensuring that all necessary equipment is functional and ready to use is very important. To help you out when it comes to setting up a meeting room, here are some important steps you must follow.

Steps

1．Walk around the room. Find the location of all electrical outlets. Devices such as projectors, screens and computers will need electricity to function, so set up the front of the room where the outlets are positioned. This will help to minimize wires on the floor, which may cause people to fall as they walk around within the room.

Check that cords aren’t in the way of people. If needed, tape cords down to the floor to prevent tripping when people walk to their chairs.

2．Check out the size of the space and determine whether it will meet your company’s needs.Always bear in mind that the number of attendees will matter when choosing where to set up a functional meeting room. Basically, the smaller the number of attendees, the smaller the space needed; the bigger the number, the space must be larger. Of course, you would not want all the attendees to be in a crowded room, as this will greatly affect the ambiance of the meeting.

3．Set up a presentation screen or projector in front, if desired. You must plug in all electrical devices and most importantly, hide all wires under carpets or along the walls.

4．Test to see whether all seats offer an unobstructed view to the front of the room.Generally, the goal is to help all attendees feel that they’re a part of the meeting. Avoid the situation of causing anyone to stand just to see what is being presented or discussed at the front. All attendees should feel comfortable, with no hassle in joining in the conversations.

5．Place refreshments and necessary items out. Before the meeting, add bottles of water, pads of paper and pens on the tables. It is also a great idea to add some fruits.

Article Source：

http://www.wikihow.com/Set-Up-an-Efficient-and-Productive-Meeting-Room