示范对话 Model Dialogues
Dialogue 1
A: Hi, Cindy, you have been a secretary for many years in this company. Could you tell me what a secretary should do for a meeting?
B: Well, an important part of the duties of a secretary, I think, is to do well the preparation work for the meeting.
A: What should a secretary do to prepare for a meeting? Could you give me a detailed explanation?
B: First of all, the agenda should be prepared before the meeting. Then you should ensure that those entitled to be present are properly informed.
A: I see, and how about the documents and the information?
B: All the necessary documents and the information relevant to the meeting should be available, preferably printed and distributed before the meeting.
A: And what should a secretary do during the meeting?
B: Of course, she/ he should take minutes.
A: And after the meeting?
B: After the meeting she/ he should type the minutes up, and then keep proper records of the business transacted and the resolutions passed and also implement the decision reached at the meeting.
A: Thank you very much. You are very professional.
B: My pleasure.
Word bank
secretary ［‘sekrɪt(ə)rɪ］ n．秘书；书记；部长
agenda ［ə’dʒendə］ n．议程；日常工作事项
entitle ［ɪn’taɪt(ə)l; en-］ v．称作……；定名为……；给……称号；使……有权利
document［‘dɒkjʊm(ə)nt］ n．文件，公文
relevant［‘relɪv(ə)nt］ adj．相关的；切题的；中肯的
distribute ［dɪ’strɪbjuːt; ‘dɪstrɪbjuːt］ v．分配；散布
transact ［træn’zækt］ v．交易；谈判v．办理；处理
resolution［rezə’luːʃ(ə)n］ n．解决；决心
implement ［‘ɪmplɪm(ə)nt］ v．实施，执行
Notes
1．What should a secretary do to prepare for a meeting?
秘书要为会议做哪些准备工作呢？
2．First of all, the agenda should be prepared before the meeting.
首先，要在会前准备好日程安排。
3．Then you should ensure that those entitled to be present are properly informed.
然后要确保通知那些有资格参加会议的人员。
4．All the necessary documents and the information relevant to the meeting should be available, preferably printed and distributed before the meeting.
所有与会议相关的必要文件和信息都应该准备妥当，最好要在会前打印好并分发。
5．After the meeting she/ he should type the minutes up, and then keep proper records of the business transacted and the resolutions passed and also implement the decision reached at the meeting.
在会议结束后，她/他应该把会议记录打印出来，完好地记录商讨的事宜、通过的决定以及执行会上的决定。
Dialogue 2
（It’s 9: 00 am. Laura a meeting planner is coming to the reception office of the Good Luck International Hotel to make sure the dinner that will be served tomorrow evening for the meeting is in order. Ada, the staff, is talking with her.）
A=Ada, L=Laura
A: Hello, Laura. Is there anything that I can do for you?
L: Hello, Ada. The meeting is going well and the service you provide is excellent. I just want to make sure that the dinner will be served tomorrow evening.
A: We are pleased that you are satisfied with our services. Don’t worry about the dinner.It will be served on time at 7 o’clock tomorrow evening as planned. Do you want to check the menu again?
L: Yes, but I think there will be some changes. I have ordered Western food for our conferees when I booked the meeting, but some of our conferees prefer trying some Chinese food. They think Chinese food is usually very delicious.
A: That’s very true. You may change the menu and add some Chinese food.
L: Thank you very much！
A: It’s my pleasure. What types of Chinese food do you prefer? Our Chinese restaurant offers a variety of Chinese food —Sichuan food,Cantonese food, Shanghai food,Hunan food, and Jilin food to name a few.
L: Sichuan food is my favorite.
A: Yes, Sichuan food is delicious, but with spicy taste. I suggest that you should use Cantonese food instead, which is well known for cooking with fresh ingredients. It’s light and small in amount.
L: Sounds good. I think our conferees will like it.
A: So you need both Western and Chinese food for your conferees?
L: Sure.
A: We need to change the menu right now.
L: Thank you very much, Ada.
A: You’re welcome.
Word bank
staff ［stɑːf］ n．职员；员工
conferee ［kɒnfə’riː］ n．参加会议者
delicious ［dɪ’lɪʃəs］ adj．美味的；可口的
menu ［‘menjuː］ n．菜单
variety ［və’raɪətɪ］ n．多样；种类
Cantonese ［,kæntə’ni: z］ n．广东人；广东话
ingredient ［ɪn’griːdɪənt］ n．原料；要素；组成部分adj．构成组成部分的
Notes
1．We are pleased that you are satisfied with our services.
您对我们的服务满意，我们感到非常高兴。
2．I have ordered Western food for our conferees when I booked the meeting, but some of our conferees prefer trying some Chinese food.
我已经在会议预订时为参会人员准备了西餐，但是有一些参会人员想要尝试一些中餐。
3．It is possible for you to change the menu and add some Chinese food.
您可以改变菜单并且添加一些中餐进去。
4．Our Chinese restaurant offers a variety of Chinese food—Sichuan food, Cantonese food, Shanghai food, Hunan food,Jilin food and so on.
我们的中餐厅提供很多种的中餐——四川菜、广东菜、上海菜、湖南菜和吉林菜等。
5．I suggest that you should use Cantonese food instead, which is well known for cooking with fresh ingredients.
我建议您可以试试广东菜，以用新鲜食材原料而闻名。